OUR SAFEGUARDING LEAD IS FULLY QUALIFIED MISS NICOLE JENKINSON NDAH
Policy and Procedures on Safeguarding Children & Adults at Risk
Name of the Designated Safeguarding Lead and Prevent
Officer: Nicole Jenkinson Ndah
Contact number for the Designated Safeguarding Lead and Prevent Officer: 07702270180
Names of First Aiders:
Nicole Ndah
Hope Gemmell
Christina Hobbins
Ruby Hirst
Purpose and scope of policy
Kidz Got Talent has a ‘duty of care’ to provide a safe environment for and to promote the health and well-being of children under the age of 18 years and
adults at risk. The Kidz Got Talent will take all reasonable steps to ensure that safeguarding and promoting the welfare of children and adults at risk is
embedded in our contact with them through the training and activities we provide.
The Kidz Got Talent believes that the welfare of the child is paramount. All children and adults at risk regardless age, disability, gender, race, sexual
orientation or identity, or religious belief have the right to equal protection from all types of harm or abuse.
The purpose of this policy and associated procedures is:
to facilitate protection for children under the age of 18 years and adults at risk during any activity provided by the Kidz Got Talent
to protect children and adults at risk where there is a concern about the behaviour of an adult, including a Kidz Got Talent employee
20to assist all individuals at the Kidz Got Talent to meet their duty of care to safeguard all children and adults at risk who take part in Kidz Got
Talent activities
to ensure that where Kidz Got Talent teaching faculty, students or visitors have concerns about the welfare of children or adults at risk, they are in a
position to take appropriate steps to address them
Statutory and legislative frameworks
This policy has been drawn up on the basis of UK law and guidance.
Under the Children Act 1989, which applies to England and Wales, a child is a person up to the age of 18 years. For child protection purposes, all four nations
in the UK use an age band up to 18 years old. This can also be up to the age of 25 years in the case of someone who is receiving help from Social Services or
Education. Other relevant legislation includes the Children Act 2004 and the Children, Schools and Families Act 2010.
There is also a common law duty of care applicable to organisations not to be negligent and to avoid causing harm or injury.
Responsibilities
The Kidz Got Talent will ensure that the Safeguarding Policy and Procedures and training are effective and comply with the law at all times and take account
of statutory guidance. The Kidz Got Talent will remedy any deficiencies or weaknesses in regard to safeguarding and child protection arrangements that are
brought to their attention without delay.
The Kidz Got Talent will safeguard children and adults at risk by:
valuing, listening to and respecting them
adopting child protection procedures
sharing information about child protection and good practice with children, adults at risk, Parents, carers, Kidz Got Talent faculty and the companies
and organisations with which we work
sharing information about concerns with the appropriate agencies
implementing and adhering to a Code of behaviour and good practice
ensuring to the best of our ability, the security of Kidz Got Talent premises (owned or rented) where activities involving Children and adults at risk take
place
No single professional, including those at the Kidz Got Talent, can have a full picture of a child or adult at risk’s needs and circumstances. If children, carers
and families are to receive the right help at the right time, everyone who comes into contact with them has a role to play in identifying concerns, sharing
information and taking prompt action.
The Policy is reviewed biennially or sooner if there are changes in legislation, guidance or in the event of an incident.
Terminology and Definitions
There are four main recognised categories of child abuse: physical abuse, sexual abuse, neglect and emotional abuse; in addition, the Kidz Got Talent is
aware of other considerations and practices that effect children and young people such as self-harm, eating disorders, bullying (including cyber-bullying),
peer on peer abuse, serious youth violence, violence in the name of honour, radicalisation, child sexual exploitation, sexual violence and sexual harassment.
The Kidz Got Talent also works with adults at risk who are protected by different legislation. The main forms of abuse in relation to an adult at risk include:
physical abuse, sexual abuse, psychological abuse, financial or material abuse, neglect, acts of omission and discriminatory abuse.
22Overview and responsibilities
These procedures aim to strike a balance between the need to protect children and adults at risk from abuse and the need to protect Kidz Got Talent faculty,
volunteers and visitors from false allegations.
It is not the responsibility of the Kidz Got Talent faculty to decide whether a child or adult at risk has been abused in the past, is being abused, or might be
abused. However, there is a responsibility to act on concerns in order that children and adults at risk can be supported and protected in the short term, and
that appropriate agencies can make enquiries and take necessary action to protect them.
It is the remit of the appropriate authority and not anyone connected with the Kidz Got Talent to investigate incidents that require referral.
Abuse of children and adults at risk can be perpetrated by another child or adult at risk and where this occurs the age and understanding of the alleged
perpetrator must be taken into consideration. The circumstances of the alleged abuser must be assessed separately from those of the alleged victim and
must include exploration of why the behaviour has occurred.
Where the Kidz Got Talent receives reports of concerns regarding safe dance practice, they will carry out all possible and appropriate investigations as the
expert in the dance and drama education field. In the event of the investigation substantiating such concerns, a safeguarding referral may then be made to
the appropriate authority. In this context, it should be noted that complaints cannot be assumed to be substantiated until appropriate processes have been
completed, and in some circumstances may be rejected or may not be able to be investigated (e.g in the case of anonymous complaints).
23Responding to a safeguarding incident or concern involving a child or adult at risk
If an incident, allegation or suspicion of abuse or any other matter which calls the wellbeing of a child or adult at risk into question, the Kidz Got Talent should
follow the procedure below:
stop other activity and focus on what you are being told or seeing – responding to the incident being reported should take immediate priority
react in a calm and considered way but show concern
tell the child, adult at risk or third party that it is right for them to share this information
take what the child, adult at risk or third party has said seriously and allow extra time where there is a speech or language difficulty
keep questions to an absolute minimum necessary to gain a clear and accurate understanding of what is being said and do not interrogate the child,
adult at risk or third party
offer reassurance
do not give assurances of confidentiality but explain you will need to pass on this information to those that need to know;
and consider whether immediate action is needed to protect a child or adult at risk who may have been harmed or be at risk of harm – think about the
child or adult at risk who is the immediate concern and any others who may have been harmed or be at risk of harm, in light of what you have been
told or seen
safeguarding incidents and/or behaviours can be associated with factors that occur outside of the Kidz Got Talent (such as family matters, and/or
issues between children or adults at risk outside of the Kidz Got Talent) and so when dealing with a concern the full context should be considered
In cases where there is an immediate risk of harm to a child or adult at risk and it is unsafe to wait until the next working day, the appropriate authorities
should be contacted immediately and you should stay with those you think are at immediate risk until they can be transferred to safe care, where practical.
Reporting a safeguarding incident or concern
Make a comprehensive record of what is said or seen and actions taken at the earliest possible opportunity. The record should include the following:
a detailed record of the incident in the child or adult at risk’s own words or the words of the third party reporting it. You should note that there may be
occasions when this record may be used later in a criminal trial and therefore needs to be as full and accurate as possible
details of the nature of the incident
a description of any injury (please note that you must not remove the clothing of a child or adult at risk to inspect injuries)
dates, times or places and any other information that may be useful such as the names and addresses of potential witnesses; and written records
including emails and letters.
The report should be submitted to the appropriate authority immediately but if this is not possible, certainly within 24 hours.
All Kidz Got Talent faculty handling cases involving allegations against teachers, students or visitors will recognise the need for absolute confidentiality in
these circumstances.
There may be occasions when it is appropriate for the child(ren)’s main school to be contacted, where these details are known.
24Further advice and guidance
Anyone who wishes to seek guidance from an external agency may contact the Police or Social Services Department. Guidance and advice is also available
from the NSPCC Adult Child Protection Helpline or Childline for children and young people.
Definitions of abuse:
These definitions are based on those from Working Together to Safeguard Children (Department of Health, Home office, Department for Education and
Employment, 1999)
Physical abuse
Physical abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating or otherwise causing harm to a child.
Physical harm may also be caused when a parent or carer feigns the symptoms of, or deliberately causes ill health to a child whom they are looking after.
This situation is commonly described as factitious illness, fabricated or induced illness in children or “Munchausen Syndrome by proxy” after the person who
first identified this situation.
A person might do this because they enjoy or need the attention they get through having a sick child.
Physical abuse, as well as being the result of a deliberate act, can also be caused through omission or the failure to act to protect.
Female Genital Mutilation (FGM) is also classed as physical abuse. FGM has been a criminal offence in the UK since 1985. In 2003 it also became a criminal
offence for UK nationals or permanent UK residents to take their child abroad to have female genital mutilation.
Emotional abuse
Emotional abuse is the persistent emotional ill treatment of a child such as to cause severe and persistent adverse effects on the child’s emotional
development. It may involve making a child feel or believe they are worthless or unloved, inadequate or valued only insofar as they meet the needs of the
other person.
It may feature age or developmentally inappropriate expectations being imposed on children. It may also involve causing children to feel frequently
frightened or in danger, or the exploitation or corruption of a child.
Some level of emotional abuse is involved in all types of ill treatment of a child, though it may occur alone.
Sexual abuse
Sexual abuse involves forcing or enticing a child or young person to take part in sexual activities, whether or not the child is aware of, or consents to, what is
happening. The activities may involve physical contact, including penetrative acts such as rape, buggery or oral sex, or non-penetrative acts such as fondling.
Sexual abuse may also include non-contact activities, such as involving children in looking at, or in the production of, pornographic material or watching
sexual activities, or encouraging children to behave in sexually inappropriate ways.
25Boys and girls can be sexually abused by males and or females, by adults and by other young people. This includes people from all different walks of life.
Neglect
Neglect is the persistent failure to meet a child’s basic physical and or psychological needs, likely to result in the serious impairment of the child’s health or
development. It may involve a parent or a carer failing to provide adequate food, shelter and clothing, leaving a young child home alone or the failure to
ensure that a child gets appropriate medical care or treatment. It may also include neglect of, or unresponsiveness to, a child’s basic emotional needs.
It is accepted that in all forms of abuse there are elements of emotional abuse, and that some children are subjected to more than one form of abuse at any
time. These four definitions do not minimise other forms of maltreatment.
Note
Recent guidance notes other sources of stress for children and families, such as social exclusion, domestic violence, the mental illness of a parent or carer,
or drug and alcohol misuse. These may have a negative impact on a child’s health and development and may be noticed by an organisation caring for a child.
If it is felt that a child’s well-being is adversely affected by any of these areas, the same procedures should be followed.
26Recognising and Responding to Abuse
The following signs may or may not be indicators that abuse has taken place, but the possibility should be considered.
Physical signs of abuse
Any injuries not consistent with the explanation given for them
Injuries which occur to the body in places which are not normally exposed to falls or games
Unexplained bruising, marks or injuries on any part of the body
Bruises which reflect hand marks or fingertips (from slapping or pinching)
Cigarette burns
Bite marks
Broken bones
Scalds
Injuries which have not received medical attention
Neglect-under nourishment, failure to grow, constant hunger, stealing or gorging food, untreated illnesses, inadequate care
Repeated urinary infections or unexplained stomach pains
Changes in behaviour which can also indicate physical abuse
Fear of parents being approached for an explanation
Aggressive behaviour or severe temper outbursts
Flinching when approached or touched
Reluctance to get changed, for example, wearing long sleeves in hot weather
Depression
Withdrawn behaviour
Running away from home
Emotional signs of abuse
The physical signs of emotional abuse may include:
A failure to thrive or grow particularly if a child puts on weight in other circumstances e.g. in hospital or away from their parents’ care
Sudden speech disorders
Persistent tiredness
Development delay, either in terms of physical or emotional progress
Changes in behaviour which can also indicate emotional abuse include:
Obsessions or phobias
Sudden under-achievement or lack of concentration
Inappropriate relationships with peers and/or adults
Being unable to play
Attention seeking behaviour
Fear of making mistakes
27Self-harm
Fear of parent being approached regarding their behaviour
Sexual Abuse
The physical signs of sexual abuse may include:
Bruising or bleeding near genital/anal areas
Sexually transmitted disease
Stomach pains
Discomfort when walking or sitting down
Pregnancy
Changes in behaviour which can also indicate sexual abuse include:
Sudden or unexplained changes in behaviour e.g. becoming withdrawn or aggressive
Fear of being left with a specific person or group of people
Having nightmares
Running away from home
Sexual knowledge which is beyond their age or developmental level
Sexual drawings or language
Bedwetting
Eating problems such as over-eating or anorexia
Self-harm or mutilation, sometimes leading to suicide attempts
Saying they have secrets they cannot tell anyone about
Substance or drug abuse
Suddenly having unexplained sources of money
Not allowed to have friends (particularly in adolescence)
Acting in a sexually explicit way with adults
Neglect
The physical signs of neglect may include:
Constant hunger, sometimes stealing food from other children
Constantly dirty or smelly
Loss of weight or being constantly underweight
Inappropriate dress for the conditions
Changes in behaviour which can also indicate neglect include:
Complaining of being tired all the time
Not requesting medical assistance and/or failing to attend appointments
Having few friends
Mentioning being left alone or unsupervised
28Code of Behaviour and Good Practice
The Kidz Got Talent believes that the Code of Behaviour and Good Practice will assist everyone in protecting children and adults at risk. Anyone organising
activities on behalf of the Kidz Got Talent, involving children and/or adults at risk, must adhere to this code as set out below:
All children and adults at risk should be treated with respect
All children and adults at risk (including those with special educational needs) should be provided with an environment in which they can feel confident
and able to discuss their concerns and have support with communication difficulties where needed
All activities (including examinations) involving children and adults at risk should include a ratio of one adult to every 10 children/adults at risk. For
younger children under the age of nine, there should always be at least one additional adult (e.g. a teacher, a pianist, an assistant). Where this is not
possible, the Kidz Got Talent will ensure that activities take place within sight or hearing of other adults
Respect should be given to a child’s or adult at risk’s rights to personal privacy
Physical contact with a child or young person may be misinterpreted and should be avoided. Where any physical touching is required for purposes of
instruction, it should be provided openly in front of other students. Parents, guardians and students will be warned in advance that physical touching
may be required for correctional purposes only
Feedback should always be constructive rather than negative and language used should never be threatening or upsetting
Private or unobserved contact with a young person or adult at risk should be avoided wherever possible unless authorisation is given by the
appropriate parent or guardian
Children with special educational needs/disabilities may be especially vulnerable to abuse and extra care should be taken to interpret apparent signs of
abuse or neglect. They may be disproportionately impacted by behaviour such as abuse or bullying without outwardly showing any signs through
communication barriers
Assumptions should not be made that indicators of abuse (e.g. behaviour, mood and Injury) relate to a child’s disability or learning difficulty without
further exploration
If first aid is required, where possible, it should be administered by a trained first aider in the presence of another adult. Kidz Got Talent First Aiders are
as follows; Nicole Ndah
Hope Gemmell
Christina Hobbins
Ruby Hirst
A First Aider will complete a report if they have any safeguarding concerns as a result of administering the first aid
The Kidz Got Talent has changing room guidelines which are designed to provide a safe environment in which children and adults at risk can use Kidz
Got Talent facilities. Teachers should encourage children, young people, parents, guardians and carers to follow this guidance
The changing room guidelines prohibit the use of telephones, cameras or other photographic or filming devices being used in changing rooms or toilet
facilities
Written parental or guardian consent should always be obtained by the Kidz Got Talent for the use of any photographs, film or videos involving children
and adults at risk. This should clearly indicate the uses to which the photographs, film or videos will be put.
Kidz Got Talent Faculty, students, volunteers and visitors where appropriate, should challenge unacceptable behaviour in accordance with the
provisions of this code of conduct and good practice
29Any incidents, allegations or suspicions of abuse should be reported immediately
In all dealings with children and adults at risk, Kidz Got Talent Faculty, students, volunteers and visitors to the Kidz Got Talent where appropriate, should
never:
leave children who are in their care unsupervised on Kidz Got Talent premises
play rough, physical or sexually provocative games, involving or observed by children or adults at risk whether based on talking or touching
allow or engage in any form of inappropriate physical activity involving children or adult at risk, or any bullying of a child by an adult or another child
allow children or adults at risk to use inappropriate language without challenging it
use any physical punishment as part of disciplining a child or adult at risk
give their personal contact details to a child or adult at risk whom they have met through work including via social networking sites
allow allegations by a child or adult at risk to go unrecorded or not acted upon in accordance with these or other Kidz Got Talent procedures
Any incidents which cause concern in respect of a child or an adult at risk must be reported immediately. Below are examples of incidents which are to be
reported. When...
a child or adult at risk is hurt accidentally
you think a child or adult at risk has misunderstood or misinterprets something you have done
you have been required to take action to prevent a child or adult at risk from harming themselves or another, or from causing significant damage to
property. Unless you have received specific training on how to restrain a child or adult at risk, this should only be done as a last resort. Try not to do it
alone, call for assistance
you see any suspicious marks on a child or adult at risk
you hear any allegations made by a child or adult at risk or any other person relating to events giving rise to a safeguarding concern either inside or
outside of the Kidz Got Talent which have happened recently or in the past
you are concerned that a child or adult at risk is being subjected to violence in the name of honour
a child or adult at risk discloses that they have been a victim or are involved in serious violent crime
30Kidz Got Talent Faculty
The Kidz Got Talent uses the Disclosure and Barring Service (DBS) in the UK for criminal record checks and follows its advice with regard to requirements in
relation to vetting and checking any Kidz Got Talent Faculty.
People and organisations that hire the Kidz Got Talent premises to run their own activities will be required to have their own necessary disclosure and barring
checks done for any employees and volunteers. For the avoidance of doubt, this means that anyone who will be working with participants below the age of
18 or adults at risk in any capacity must hold an appropriate Enhanced Disclosure from the Disclosure and Barring service. This requirement applies whether
parents, guardians and/or carers are present during the activities or not.
Photography and filming of children and/or adults at risk
No filming or photography of children or adults at risk should take place without gaining written permission from the appropriate parent, guardian or carer.
The purposes for which any photographic images or film will be used should be clearly explained.
There is evidence that some people do use activities and events as an opportunity to take photographs or footage of children and/or adults at risk, including
those with disabilities, with the intention to use them inappropriately or manipulate them.
Online Classes
Following the COVID-19 pandemic, Kidz Got Talent may deliver lessons via an online video conferencing software called Zoom .
Safeguarding policies will be followed as normal, with some additional precautions.
Zoom is an unaffiliated company, and attendees must agree to their terms and conditions. Online security and GDPR have been assessed and deemed
acceptable.
Attendees join through private links sent only to people who have pre-booked sessions. Session leaders add attendees through waiting room feature to
ensure only Kidz Got Talent students have access.
All attendees must use their webcam at all times.
General Data Protection Regulations 2018 Policy for Kidz Got Talent
In accordance with the GPDR Statement.
GDPR stands for General Data Protection Regulation and replaces the previous Data Protection. It was approved by the EU Parliament in 2016 and came into
effect on 25th May 2018. GDPR states that personal data should be ‘processed fairly & lawfully’ and ‘collected for specified, explicit and legitimate purposes’
and that individual’s data is not processed without their knowledge and are only processed with their ‘explicit’ consent. GDPR covers personal data relating to
individuals. Kidz Got Talent is committed to protecting the rights and freedoms of individuals with respect to the processing of children’s, students, parents,
visitors and staff personal data. The Data Protection Act gives individuals the right to know what information is held about them. It provides a framework to
ensure that personal information is handled properly.
What we do at Kidz Got Talent
· We do not disclose (other than to Official Examination bodies) or sell personal data to third parties.
· We do not disclose personal data to other members of the School and their families.
· The School uses contact numbers and emails for communication with and updates to parents, whole school and individual communication, invoices and
general information.
· Emergency parent contact numbers are given to Kidz Got Talent for the use of emergency contact & for contact in respect of Dance School business
only.
· Personal data is stored in a locked password-protected computer database.
· Hard copy information is destroyed via a shredding device when the students leaves the School.
Information about individual children is used in certain documents, such as a weekly register, medication information and examination documentation.
These documents include data such as children’s names, date of birth and emergency contact numbers.
Kidz Got Talent stores personal data held visually in photographs or video clips. No names are stored with images in photo albums, displays, on the website
or on Kidz Got Talent social media sites without express permission.
Access to the School Email account, Website, Personal Data, Social Media Accounts and Examination Details is password protected and is not available to
33members of the Public, members of the school and or its staff. The Manager/Owner (Nicole Jenkinson Ndah ) has sole access to all this data.
GDPR includes 7 rights for individuals
1) The right to be informed
Kidz Got Talent is registered with dance and drama bodies and as such is required to collect and manage certain data. The School collects parents’ and
or guardians’ names, addresses, emergency telephone numbers, medical information, and email addresses.
As an Employer of Self-Employed Practitioners, Kidz Got Talent is required to hold data on its Teachers such as names, addresses, email addresses,
telephone numbers and bank details. Information such as Disclosure and Barring Service (DBS) check references, personal Public Liability
insurance, RAD/ISTD Membership details.
2) The right of access
At any point an individual can make a request relating to their data and Kidz Got Talent will need to provide a response (within 1 month). Kidz Got Talent can
refuse a request if we have a lawful obligation to retain data but we will inform the individual of the reasons for the rejection.
3) The right to erasure
You have the right to request the deletion of your data where there is no compelling reason for its continued use. However, Kidz Got Talent has a legal duty to
keep student and parents' details for a reasonable time*
. Kidz Got Talent retain any records relating to the student’s accident and injury records for 19 years
(or until the child reaches 21 years), and 22 years (or until the child reaches 24 years) for Safeguarding/Child Protection records. Self Employed Teaching
records will be erased when the member of staff leaves their position. All hard copy information is destroyed via a shredding device.
* Kidz Got Talent holds personal data while the student is registered at the School. Once the student leaves data will be erased.
4) The right to restrict processing
Parents, visitors and staff can object to Kidz Got Talent processing their data. This means that records can be stored but must not be used in any way, for
example School Communications, General Emails about School news and updates. In this situation, The School has no obligation to refund any classes
missed or cancelled due to ‘lack of communication’
. It will be the parent’s responsibility to ensure they are informed about any events happening at the
School.
5) The right to data portability
Kidz Got Talent requires data, for example registration forms to be transferred from student to teacher, to School Principal. The School is also required to
provide data such as student DOB and exam pin numbers to be able to enter students in dance examinations. In this case, recipients (such as the ISTD/RAD)
use secure file transfer systems and have their own policies and procedures in place in relation to GDPR.
6) The right to object
Parents, visitors, and staff can object to their data being used for certain activities like marketing or research.
7) The right not to be subject to automated decision-making including profiling.
Automated decisions and profiling are used for marketing-based organisations. Kidz Got Talent does not use personal data for such purposes.
Accident and Illness Policy for Kidz Got Talent
At Kidz Got Talent we will deal promptly and effectively with any illnesses or injuries that occur while children are in our care. We take all practical steps to
keep staff and children safe from communicable diseases (including COVID-19).
All parents or carers must complete the Medical Form when their child joins the School, requesting permission for emergency medical treatment for their
child in the event of a serious accident or illness.
We will record any accidents or illnesses, together with any treatment given, on an Incident Record or Accident Record sheet as appropriate, which the parent
or carer will be asked to sign when they collect the child.
Kidz Got Talent cannot accept children who are ill. If any children are ill when they first arrive at the School we will immediately notify their parents or carers
to come and collect them. Any children who have been ill should not return to the School until they have fully recovered, or until after the minimum exclusion
period has expired (see table at the end of this policy).
First Aid
The School’s designated First Aider is Nicole Ndah
Hope Gemmell
Christina Hobbins
Ruby Hirst . The designated First Aider(s) have a current first aid certificate and has attended a minimum of one-day Emergency First Aid course. First aid
training will be renewed every three years. To ensure that there is a qualified first aider present and available at all times when the School is running, other
members of staff will also receive first aid training. We will take into account the number of children and layout of the premises to ensure that first aiders are
able to respond quickly to any incident.
The location of the first aid box and a list of qualified first aiders is clearly displayed One in every studio . The designated First Aider regularly checks the
contents of the first aid box to ensure that they are up to date, appropriate for children and comply with the Health and Safety (First Aid) Regulations 1981.
The manager will ensure that a first aid kit is taken on all outings (festivals, competitions, shows etc) and that at least one member of staff on the outing
holds a current first aid certificate.
35Procedure for a minor injury or illness
The first aider at the session will decide upon the appropriate action to take if a child becomes ill or suffers a minor injury.
· If a child becomes ill during a session, the parent or carer will be asked to collect the child as soon as possible. The child will be kept comfortable and
will be closely supervised while awaiting collection.
· If a child complains of illness that does not impair their overall well-being, the child will be monitored for the rest of the session and the parent or carer
will be notified when the child is collected.
· If a child suffers a minor injury, first aid will be administered and the child will be monitored for the remainder of the session. If necessary, the child’s
parent will be asked to collect the child as soon as possible.
Procedure for a major injury or serious illness
In the event of a child becoming seriously ill or suffering a major injury, the first aider at the session will decide whether the child needs to go straight to the
hospital or whether it is safe to wait for their parent or carer to arrive.
· If the child needs to go straight to the hospital, we will call an ambulance and a member of staff will go to the hospital with the child. The staff member
will take the child’s Medical Form with them and will consent to any necessary treatment (as approved by the parents on the Medical Form).
· We will contact the child’s parents or carers with all urgency. If they are unavailable, we will call the other emergency contacts that we have on file for the
child.
· After a major incident, the manager and staff will review the events and consider whether any changes need to be made to the School’s policies or
procedures.
· We will notify HSE under RIDDOR in the case of a death or major injury on the premises (eg broken limb, amputation, dislocation, etc – see the HSE
website for a full list of reportable injuries).
Communicable diseases and conditions
If an infectious or communicable disease is detected on the School’s premises, we will inform parents and carers as soon as possible in order they may take
appropriate action.
If there is an outbreak of a notifiable disease at the School, we will inform the local health protection unit, HSE under RIDDOR (if appropriate), and Ofsted.
Useful contacts
Health Protection Unit: [insert number of your local HPU]
RIDDOR Incident Contact Unit: 0845 300 99 23
Complaints Policy for Kidz Got Talent
At Kidz Got Talent we aim to work in partnership with parents to deliver a high-quality dance tuition for everyone. If for any reason we fall short of this goal,
we would like to be informed in order to amend our practices for the future. Our complaints policy is displayed on the premises at all times. Records of all
complaints are kept for at least three years. A summary of complaints is available for parents on request.
The manager is usually responsible for dealing with complaints. If the complaint is about the manager, the registered person or other senior member of staff
will investigate the matter. Any complaints received about staff members will be recorded on an Incident log and a Complaints log will be completed. Any
complaints made will be dealt with in the following manner:
Stage one
Complaints about aspects of Kidz Got Talent’s activity:
· The manager will discuss the matter informally with the parent or carer concerned and aim to reach a satisfactory resolution.
Complaints about an individual staff member:
· If appropriate, the parent will be encouraged to discuss the matter with staff concerned.
· If the parent feels that this is not appropriate, the matter will be discussed with the manager, who will then discuss the complaint with the staff member
and try to reach a satisfactory resolution.
Stage two
If it is impossible to reach a satisfactory resolution to the complaint through informal discussion, the parent or carer should put their complaint in writing to
Nicole Jenkinson Ndah . The manager will:
· Acknowledge receipt of the letter within 7 days.
· Investigate the matter and notify the complainant of the outcome within 28 days.
· Send a full response in writing, to all relevant parties, including details of any recommended changes to be made to the school’s practices or policies as a
result of the complaint.
· Meet relevant parties to discuss the school’s response to the complaint, either together or on an individual basis.
If child protection issues are raised, the manager will refer the situation to the School’s Child Protection Officer, who will then contact the Local Authority
Designated Officer (LADO) and follow the procedures of the Safeguarding Policy. If a criminal act may have been committed, the manager will contact the
38police.
Making a complaint to Ofsted (where relevant)
Any parent or carer can submit a complaint to Ofsted about Kidz Got Talent at any time. Ofsted will consider and investigate all complaints. Ofsted’s address
is: Ofsted, Piccadilly Gate, Store Street, Manchester M1 2WD
Telephone: 0300 123 1231 (general enquiries), 0300 123 4666 (complaints)
39Equalities Policy for Kidz Got Talent
At Kidz Got Talent we will ensure that we provide a safe and caring environment, free from discrimination, for everyone in our community.
To achieve Kidz Got Talent's objective of creating an environment free from discrimination and welcoming to all, the School will:
· Respect the different racial origins, religions, cultures and languages in a multi-ethnic society so that each child is valued as an individual without racial
or gender stereotyping.
· Not discriminate against children on the grounds of disability, sexual orientation, class, family status or HIV/Aids status.
· Help all children to celebrate and express their cultural and religious identity by providing a wide range of appropriate resources and activities.
· Strive to ensure that children feel good about themselves and others, by celebrating the differences which make us all unique individuals.
· Ensure that its services are available to all parents/carers and children in the local community.
· Ensure that Kidz Got Talent recruitment policies and procedures are open, fair and non-discriminatory.
· Work to fulfil all the legal requirements of the Equality Act 2010.
· We will monitor and review the effectiveness of our inclusive practice by conducting an Inclusion Audit on an annual basis.
Challenging inappropriate attitudes and practices
We will challenge inappropriate attitudes and practices by engaging children and adults in discussion, by displaying positive images of race and disability,
and through our staff modelling anti-discriminatory behaviour at all times.
Racial harassment
Kidz Got Talent will not tolerate any form of racial harassment. The school will challenge racist and discriminatory remarks, attitudes and behaviour from the
children at the school, from staff and from any other adults on school premises and when representing the school at competitions and events (eg
parents/carers collecting children or watching/supporting events).
Promoting equal opportunities
Kidz Got Talent Equal Opportunities Named Coordinator (ENCO) is Nicole Ndah . The ENCO / Manager is responsible for ensuring that:
· Staff receive relevant and appropriate training
· This Equalities policy is consistent with current legislation and guidance
40· Appropriate action is taken wherever discriminatory behaviour, language or attitudes occur.
Children with additional needs
Our School recognises that some children have additional needs or physical disabilities that require particular support and assistance. We will assess the
individual needs of each child in consultation with their parents prior to their attending the school and will make reasonable adjustments to ensure that
children can access our services and are made to feel welcome.
Where one-to-one support is required, we will endeavour to assist parents in accessing the funding required to provide the additional care.
Special Educational Needs Coordinator
Kidz Got Talent Special Educational Needs Coordinator (SENCO) is Nicole Ndah . The SENCO will:
· Manage the provision for children with special educational needs or physical disabilities.
· Be fully trained and experienced in the care and assessment of such children.
All members of staff will assist the SENCO in caring for children with additional needs or physical disabilities.
KIDZ GOT TALENT LIMITED
Website privacy policy
This website is operated by KIDZ GOT TALENT LIMITED. The privacy of our users is extremely important to us and therefore we encourage all users to read this policy very carefully because it contains important information regarding:
who we are;
how and why we collect, store, use and share personal information;
your rights in relation to your personal information; and
how to contact us and supervisory authorities in the event that you have a complaint.
Who we are
KIDZ GOT TALENT LIMITED ('we', 'us', 'our') collect, use and are responsible for storing certain personal information about you ('you', 'your', 'yours').
The personal information we collect and use
Personal information is information which you can be identified from (and does not include any anonymised forms of information).
1. Types of personal information
We may process the following types of personal information in relation to you:
Contact details, email, phone number, address, date of birth.
How your personal information is collected
This section describes how the above types of personal information are collected by us. Your personal information will be collected as follows:
1. Personal information obtained from you directly
We will sometimes obtain information from you directly, including when you:
when purchasing a dance class for their child, to ensure we have emergency contact information and if they agree to first aid should their child need it whilst in our care.
2. Additional sources
We shall collect personal information in relation to you from the following sources:
N/A
3. Changes to the way in which we collect your personal information
In the event that we need to obtain personal information in relation to you from any other source than those described above, we shall notify you of this.
How we use your personal information
1. General purposes
In general, your personal information will generally be processed for the following purposes:
enter into a contract of sale of services we provide.
Lawful basis for processing of your personal information
We have described above the purposes for which we may process your personal information. These purposes will at all times be justified by UK data protection law.
1. General lawful bases
The lawful basis upon which we are able to process your personal data are:
(1) where we have your consent to use your data for a specific purpose;
(2) where it is necessary to enter into a legal contract with you or to perform obligations under a legal contract with you;
(3) where it is necessary to enable us to comply with a legal obligation;
(4) where it is necessary to ensure our own legitimate interests or the legitimate interests of a third party (provided that your own interests and rights do not override those interests). Wherever we rely upon this basis, details of the legitimate interests concerned shall be provided to you;
(5) where we need to protect your own vital interests (or the vital interests of another person); and/or
(6) where it is needed in the public interest (or where we are acting in our official functions), provided that the task or function has a clear basis in law.
In general, in order to meet the purposes we have described above, we will process your personal information where we have your express consent on each occasion that the data is processed.
Sharing of your personal information
On any occasion where any of your personal information is shared with any third party, we shall only permit them to process such information for our required purposes, under our specific instruction, and not for their own purposes. We are required to enter into a formal legal agreement to enable such sharing to take place.
We do not anticipate that we will need to share your personal information with any third party. We will notify should this position change.
Necessity of information
Where information is requested from you and you do not provide this:
an individual will not be able to purchase our services without it. We cannot have a child in our care without being able to contact the parent/carer in an emergency.
We will inform you at the point of collecting information from you, whether you are required to provide the information to us.
How long your personal information will be kept
Your personal information will only be kept for the period of time which is necessary for us to fulfil the above purposes.
We envisage that your personal information shall be retained by us for the following:
the duration it is held for is for the time the child remains having classes with us. when they opt out of using our service, all data is then removed automatically.
After the period described above, your information shall be properly deleted or anonymised.
Keeping your information secure
We will ensure the proper safety and security of your personal information and have measures in place to do so. We will also use technological and organisation measures to keep your information secure. These measures are as follows:
all access to data is protected by username and password.
We are ISO 27001 certified. This certification assists us in ensuring the safety of your personal information.
We have proper procedures in place to deal with any data security breach, which shall be reported and dealt with in accordance with data protection laws and regulations. You shall also be notified of any suspected data breach concerning your personal information.
Children
Our website is not intended for children (anybody under the age of 18). We do not intend to collect data from children.
Your rights
Under the UK General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:
(1) fair processing of information and transparency over how we use your use personal information;
(2) access to your personal information and to certain other supplementary information that this Privacy Statement is already designed to address;
(3) require us to correct any mistakes in your information which we hold;
(4) require the erasure of personal information concerning you in certain situations;
(5) receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit this information to a third party in certain situations;
(6) object at any time to processing of personal information concerning you for direct marketing;
(7) object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you;
(8) object in certain other situations to our continued processing of your personal information, or ask us to suspend the processing procedure in order for you confirm its assurance or our reasoning for processing it;
(9) object to processing our your personal information where we are doing so in reliance upon a legitimate interest of our own or of a third party and where you wish to raise to an objection to this particular ground;
(10) otherwise restrict our processing of your personal information in certain circumstances;
(11) claim compensation for damages caused by our breach of any data protection laws; and/or
(12) in any circumstance where we rely upon your consent for processing personal information, you may withdraw this consent at any time.
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner's Office (ICO) on your rights under the General Data Protection Regulations.
If you would like to exercise any of these rights please contact NICOLE NDAH in the following manner:
by emailing Nicole Ndah at info@kidzgottalent.co.uk, or calling 07702270180
Your Requirements
If you would like this policy in another format (for example: audio, large print, braille) please contact us using the details below.
Complaints procedure
We hope that we can resolve any query or concern you raise about our use of your information.
The UK General Data Protection Regulation also gives you right to lodge a complaint with the supervisory authority. The supervisory authority in the United Kingdom is the Information Commissioner.
Changes to the privacy policy
This privacy policy was published on 9th August 2024 and last updated on 9th August 2024.
We may change this privacy policy from time to time and will notify you of any changes by:
via emails and also updates on the website.
Contacting us
The relevant person to contact regarding your personal information is: NICOLE NDAH.
Any requests or questions regarding the use of your personal information should be made to the above named person using the following method:
by emailing Nicole Ndah at info@kidzgottalent.co.uk, or calling 07702270180
Sources of further Information
This policy provides key information to you regarding the processed of your information. For certain areas of our information processing, we have further comprehensive details contained in other documentation. This information can be located as follows:
all data is held online server with password protection. We use Membermeister online platform.
Kidz Got Talent Ltd
TERMS AND CONDITIONS
Fees
Fees are paid in advance per term to secure your place, please note some classes have waiting lists.
You book via online platform at the end of term and fees are due by the first week of the new term.
If you recommend a friend and they join the school you will receive a 5% discount on your following term fees.
Fees are not refundable and cannot be carried forward.
Fees must also still be paid when an Elite company member misses class to be at dance competitions.
Fees are subject to change at the beginning of the academic year due to inflation.
KGT will only offer refunds floor classes we have to cancel.
Exam fees must be paid before the examination date and are non refundable.
Show fees must be paid on time in order for your child to participate. Children are expected to commit to all rehearsals.
code of conduct
pupils are expected to behave in a respectful manor to teachers, staff and other pupils at all time.
we have zero tolerance to any discrimination against another person including Racial discrimination and bullying will not be tolerated and will result in dismissal from the school.
Anyone that is abusive towards any member of staff will be instantly dismissed and will not be allowed to attend future classes. No refunds will be given.
Children must respect other pupils personal boundaries at all time.
Timetable
Kidz Got Talent reserves the right to alter the timetable at any given time.
KGT has the right to alter timetables should we be faced with our hall or venue not being able to facilitate our classes.
Missed Classes
Fees are not amended if you are away during term time.
Parents Responsibilities
To make sure all contact details are up to date by completing the online registration form before you enroll with the school. Please provide several contact numbers in the unlikely case of an accident.
If a student is required to take medication whilst participating in KGT dance activities, parents/carers should take full responsibility and ensure teaching staff are properly informed.
To make sure students attend class with the uniform specified and not a variation. All uniform can be purchased via Kidz Got Talent online shop or by emailing info@kidzgottalent.co.uk for details.
Hair is to be of an appropriate style for the class, a classical ballet bun or neat pony tail. Children will not be allowed to dance with their hair down, with incorrect uniform or inappropriate footwear.
Please ensure your child has been to the toilet before class to avoid accidents and disruption.
Please ensure that all children are collected on time at the end of their class by a parent or carer. Please notify the teacher at the start of the class if someone else will be collecting your child. If you are going to be late the child will remain in the studio with the teacher until you arrive.
Please ensure our staff are aware of any medical conditions and any learning difficulties that may need special attention.
Please sign in with the teacher or receptionist at your location so we can take note of attendance.
KGT require 6 weeks notice if you are withdrawing your child’s place from the school, this can be done via a phone call or a written email. All classes booked are auto renewed each term and will need to be paid if you haven’t given notice of leaving as we will not have been able to give your child’s place to anyone else. Please do not tell the teacher as we have to formerly remove your data from our data base that the teacher does not have access to.
In accordance with the General Data Protection Regulations 2018 (GPDR)
We do not disclose or sell personal data to third parties.
We do not disclose personal data to other members of the School and their families.
The School uses contact numbers and emails for newsletters, updates, whole school and individual communication, invoices and general information.
Emergency Parent contact numbers are given to teachers termly for the sole use of emergency contact only.
Personal data is stored in a locked password encrypted email database
Paper registration forms are stored in a secured filing cabinet at the School’s office.
Hard copy information is destroyed via secure information shredding service.
When you leave the school all data is destroyed.
Pupils
Children will be entered for examinations when they are ready and not necessarily at the same time.
Children are responsible for their dance wear and belongings – all kit should be labelled and put at the side of the studio neatly.
Teachers
Teachers at KGT hold enhanced DBS checks and are covered under Public liability insurance
Teaching staff at KGT will administer basic first aid and seek further medical treatment if necessary.
Where appropriate teaching staff at KGT may use physical contact to support verbal instruction and corrections but will always ask permission from the student when needing to physically assist them.
KGT accepts no responsibility for loss or damage to personal belongings whilst on the premises.
The Principal of the school reserves the right to dismiss a student from the Academy at any given time. This includes; if school rules are not followed, inappropriate behaviour towards staff or other students or for failure to make payments on time.
PHOTOGRAPHY AND VIDEOGRAPHY
My child may be included in photography taken during classes, rehearsals or performances with EDA, for use in advertising and marketing, leaflets/posters, website, Facebook, Instagram and Twitter promotion of Kidz Got Talent.
Use of Photographic/Filming Equipment: If a parent wishes to photograph or film the end of term watching week class, they may do so with the permission of the Principal and the teacher’s consent. If permission has not been given and filming and photography has taken place we will ask you to remove all evidence of the photography/filming.
KGT aims for all students to enter exams annually – however this is not a ‘given’ as not all students learn at the same pace and other factors can affect their readiness. The final decision as to whether a child is ready to enter an examination is made in consultation between the student’s teacher and Nicole Jenkinson Ndah Principal of Kidz Got Talent. The Principal’s decision will be final.
Students are only ever entered for exams when they:
Attend classes regularly to ensure they have learned the syllabus
Know all of the exercises thoroughly
Are able to commit to extra examination coaching in the weeks leading up to the examination date
Exam fees are paid before the examination date and are generally non refundable.
If you miss the payment before the due date your child will not be able to take part in the exam
Exam fees and extra coaching are an additional cost to the termly class fees
Should you wish for your child NOT to be entered in an examination, an email should be sent to the Principal.
